Record Keeping and Copyright Notice
Open Journal Systems keeps a record of everything you might need as your run the journal, but keeping backups is always a recommended best practice.
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Open Journal Systems keeps a record of everything you might need as your run the journal, but keeping backups is always a recommended best practice.
Last updated
Was this helpful?
Was this helpful?
Sometimes when editing even a bit of an already published issue or when upgrading OJS, the publication dates can be affected, which will change the metadata associated with the article. In order to preserve the correct dates, keeping a record of article and issue publication dates outside of OJS is a safe way to ensure you will always have a correct date associated with your journal's publication schedule.
This can be very helpful for potential authors and readers as they look forward to your publications and calls for submissions based on the schedules of previous years' publication cycles.
While OJS has authors agree to the standard Copyright Notice (see below) keeping your own copies of author agreements is a great way to ensure there is a mutual understanding between editors and authors especially as time passes. Sometimes, authors from previous generations of your journal may have questions about their rights, and having a preserved copy of their licensure is a great way to eliminate any confusion.
This is the standard language associated with publishing in one of Boston College's Open Access E-journals:
Authors who publish with this journal agree to the following terms:
I grant to Boston College the right to include and publish my submission in the online journal Beyond Borders: Advances in Global Transformation. I will retain copyright ownership but hereby grant to Boston College the nonexclusive, world-wide, royalty-free right to use, copy, distribute, and display my submission in any format or medium for any educational, noncommercial purposes, including as part of the online journal. Boston College will apply the Creative Commons Attribution-NonCommercial 4.0 International License to all works published in Beyond Borders: Advances in Global Transformation.
These rights include, without limitation, the right to maintain one or more copies of the submission in multiple formats for security, backup, and preservation purposes, and to allow a third party to hold one or more copies solely for such purposes.
I represent and warrant that the submission is my original work, that I have the right to grant the permission in this agreement, and that, to the best of my knowledge, the submission will not infringe upon anyone’s intellectual property rights. I have obtained all necessary permissions to include in my submission any materials created or owned by third parties and any such third party material is clearly identified and acknowledged within the content of the submission.
If the submission is based upon work that has been sponsored or supported by an organization or agency other than Boston College, I certify that I have fulfilled any right of review or other obligations required by any contract or agreement with such agency or organization.
Boston College will clearly identify my name as the author or owner of the submission.
Nothing in this agreement shall be deemed to obligate Boston College to publish the submission.
All of the Open Access Journals at Boston College are archived by PKP's private Preservation Network. LOCKSS stands for "Lots Of Copies Keep Stuff Safe" and it ensures that if the Boston College serves ever have an issue, your work will be preserved across other serves all over the world. OJS automates this process by plugging our journals into the PKP PN - which is automatically done as soon as you publish an article or issue on OJS.